Managing Effective Meetings

In-Company Course Overview

This practical course will cover the skills needed to ensure that meetings are run effectively and help participants get more out of their meetings whilst spending less time in them!

The course will focus on the management of people and time and the use of techniques to ensure that meetings produce real, measurable results. It also looks at behavioural issues to explain why meetings can be unproductive and lengthy and practical measures to remedy this.

Who Should Attend

This management training course is designed for anyone who regularly leads, organises or attends face to face meetings either within their organisation or with external clients, suppliers and partner companies, and feels that they could be shorter or more productive.

Course Objectives

After attending the course, participants will have the ability to:

  • Identify ways in which their meetings (both as chair and attendee) can be improved
  • Use proactive measures to put these improvements into place
  • Understand the traditional and modern roles and behaviours of meetings
  • Prepare for a meeting which they are to lead in minimum time with maximum effect
  • Be aware of barriers to an effective meeting and use communication skills to overcome them
  • Understand the significance of verbal and non-verbal communication during a meeting
  • Make meetings shorter and more productive.

Course Programme

Meetings: Why Have Them?
What can meetings achieve for us?
To meet, or not to meet, that is the question…..
5 bad reasons for a meeting
What goes wrong and why? What effect does this have on the organisation?
What goes well?

Meetings: Theory V Reality
Review of the traditional and modern meeting ‘roles’
Expectations and responsibilities
The meeting agenda
Minutes? What minutes?
The differences between the ‘ideal’ meeting and reality! Closing the gap

Planning Effective Meetings
Achieving maximum results in minimum time
Planning tools to make life easier
Who, what, when, where, how, why? Planning the ‘perfect’ meeting
Achievable meeting objectives
The key to shorter meetings
Giving in order to receive
Proactive communication
Tips and techniques for planning meetings
Putting it into practice: Planning a time-restricted meeting

Meetings: The Human Element
Starting on time
Dealing with lateness and interruptions
Recognising negative behaviours
Tackling negative behaviours and promoting positive ones
Recognising barriers to an effective meeting
Verbal and non-verbal communications
Tips and techniques for running meetings
Controlling your meeting
Putting it into practise 2: Controlling a meeting

Follow Up
Why minutes don’t have to be painful
Actions and progression
Getting results

Back To Reality
Planning for future meetings
Development plan

To discuss how this management training course could help you run your meetings more effectively or to talk through your requirements, including tailoring this course to suit your exact needs, please contact:

Claudine McClean